Temporary Rules of the Senate
for the 83rd Legislative Session (2003-2004)
1.1 TEMPORARY RULES OF THE SENATE 1.2 (2001 Temporary Rule numbers shown in [brackets]) 1.3 1. PARLIAMENTARY REFERENCE  1.4 The rules of parliamentary practice contained in Mason's 1.5 Manual of Legislative Procedure govern the Senate in all cases 1.6 in which they are applicable, and in which they are not 1.7 inconsistent with these rules and orders of the Senate and the 1.8 joint rules and orders of the Senate and House of 1.9 Representatives. 1.10 2. REPORTING OF BILLS  1.11 2.1 Every bill, memorial, order, resolution or vote 1.12 requiring the approval of the Governor must be reported to the 1.13 Senate on three different days before its passage. 1.14 (a) The first report, called the first reading, is made 1.15 when it has been received for introduction. 1.16 (b) The second report, called the second reading, is made 1.17 when it has been considered by all the necessary standing 1.18 committees and is ready for debate. 1.19 (c) The third report, called the third reading, is made 1.20 when it is ready for final passage. 1.21 3. BILL INTRODUCTION [32, 33] 1.22 3.1  Bills, memorials, and concurrent or joint 1.23 resolutions may be introduced by a member or by a standing 1.24 committee. 1.25 3.2  The name of the author, authors, or committee must 1.26 be written on the bill, memorial or resolution. The number of 1.27 authors may not exceed five. 1.28 3.3  An original and three copies are required for 1.29 introduction. 1.30 3.4  A member or a committee desiring to introduce a 1.31 bill, memorial or concurrent or joint resolution shall deliver 1.32 it to the office of the Secretary, and the Secretary shall 1.33 promptly deliver all the bills, memorials or concurrent or joint 1.34 resolutions to the President who shall present them to the 1.35 Senate. 1.36 3.5  During the period between the last day of the 2.1 session in any odd-numbered year and the first day of the 2.2 session in the following year, a bill filed with the Secretary 2.3 for introduction must be given a file number and may be 2.4 unofficially referred by the President, with the approval of the 2.5 Chair of the Committee on Rules and Administration, to an 2.6 appropriate standing committee of the Senate. All bills filed 2.7 for introduction during this period must be presented to the 2.8 Senate when it reconvenes and must be referred to the standing 2.9 committees previously indicated by the President, subject to 2.10 objection to the referral under Rule 4.8 . 2.11 4. BILL REFERRAL [35, 36] 2.12 4.1  The President shall refer each bill without motion 2.13 to the proper standing committee unless otherwise referred by 2.14 the Senate. 2.15 4.2  A bill or resolution may not be referred to 2.16 committee or amended until it has been given its first reading. 2.17 4.3  A member may not object to a bill or resolution on 2.18 its introduction. 2.19 4.4  All bills appropriating money, or obligating the 2.20 state to pay or expend money, or establishing a policy which to 2.21 be effective will require expenditure of money, when referred to 2.22 and reported by any other than the committee on Finance, must be 2.23 referred before passage to the committee on Finance. 2.24 4.5  All bills delegating rulemaking to a department or 2.25 agency of state government and all bills exempting a department 2.26 or agency of state government from rulemaking, when referred to 2.27 and reported by any other than the Committee on State and Local 2.28 Government Operations, must be referred before passage to the 2.29 Committee on State and Local Government Operations. 2.30 4.6  All bills creating a new commission, council, task 2.31 force, board, or other body to which a member of the legislature 2.32 will be appointed must be referred before passage both to the 2.33 Committee on State and Local Government Operations and to the 2.34 Committee on Rules and Administration. 2.35 4.7  All bills authorizing or increasing a sentence of 2.36 imprisonment to a state correctional institution must be 3.1 referred before passage to the Committee on Crime Prevention. 3.2 4.8  A bill introduced by a committee need not be 3.3 referred to a standing committee unless a question arises. It 3.4 must lie over one day before being given its second reading. 3.5 4.9  A member may question the reference of a bill 3.6 during the order of business of first reading on the day of 3.7 introduction. When a member questions the reference of a bill, 3.8 the bill must be referred without debate to the Committee on 3.9 Rules and Administration to report the proper reference. Upon 3.10 adoption of the report of the Committee on Rules and 3.11 Administration, the bill must be referred accordingly. 3.12 5. RECALL FROM COMMITTEE  3.13 5.1 With the concurrence of the chief author of the bill, 3.14 before the deadline for committee action on a bill, a majority 3.15 of the whole Senate may recall the bill from a committee and 3.16 re-refer it to any other committee or place it on General 3.17 Orders. After the committee deadline for action on a bill, 41 3.18 affirmative votes of the whole Senate may recall the bill from 3.19 any committee and re-refer it to any other committee or place it 3.20 on General Orders. 3.21 5.2 By a report of the Committee on Rules and 3.22 Administration adopted by the Senate, the Committee on Rules and 3.23 Administration, on request of the chief author, may remove a 3.24 bill from committee and re-refer it to any other committee or 3.25 place it on General Orders. 3.26 6. RESOLUTIONS  3.27 6.1 Memorial resolutions addressed to the President or the 3.28 Congress of the United States, or a house or member of Congress, 3.29 or a department or officer of the United States, or a state or 3.30 foreign government, joint resolutions, and resolutions requiring 3.31 the signature of the Governor must follow the same procedure as 3.32 bills before being adopted. 3.33 6.2 A resolution may not be changed to a bill, and a bill 3.34 may not be changed to a resolution. 3.35 6.3 When a member gives notice of intent to debate a 3.36 resolution not required to follow the same procedure as bills 4.1 and not offered by the Committee on Rules and Administration, 4.2 the resolution must lie over one calendar day without debate or 4.3 other action. 4.4 6.4 Upon the request of a member, the resolution must be 4.5 referred to the proper committee. If a question arises 4.6 concerning the proper reference the procedure provided by Rule 4.7 4.8  applies. 4.8 7. BUDGET RESOLUTION 4.9 7.1 The Committees on Taxes and on Finance must hold 4.10 hearings as necessary to determine state revenues and 4.11 appropriations for the fiscal biennium. 4.12 7.2 Within 30 days after the last state general fund 4.13 revenue and expenditure forecast for the next fiscal biennium 4.14 becomes available during the regular session in the odd-numbered 4.15 year, and after receiving from the Committee on Taxes a 4.16 resolution containing its recommendation on the maximum limit on 4.17 revenues and an amount to be set aside as a budget reserve and a 4.18 cash flow account, the Committee on Finance must adopt and 4.19 report to the Senate a budget resolution, in the form of a 4.20 Senate resolution. The budget resolution must set: (1) the 4.21 maximum limit on revenues and net appropriations for the next 4.22 fiscal biennium for the general fund; and (2) an amount or 4.23 amounts to be set aside as a budget reserve and a cash flow 4.24 account. The budget resolution must not specify, limit, or 4.25 prescribe revenues or appropriations by any category other than 4.26 those specified in clauses (1) and (2). If the Committee on 4.27 Finance recommends a maximum limit on revenues or an amount for 4.28 the budget reserve or cash flow account that differs from the 4.29 amount recommended by the Committee on Taxes, the recommendation 4.30 of the Committee on Finance must be referred to the Committee on 4.31 Rules and Administration before it may be considered by the 4.32 Senate. 4.33 7.3 After the Senate adopts the budget resolution, the 4.34 limits in the resolution are effective during the regular 4.35 session in the year in which the resolution is adopted, unless 4.36 the Senate, acting upon a subsequent report of the Committee on 5.1 Taxes as to revenues or of the Committee on Finance as to 5.2 appropriations, adopts a different limit or limits for the same 5.3 fiscal biennium. During the regular session in the 5.4 even-numbered year, before the Committee on Finance reports a 5.5 bill containing net appropriations in excess of the general fund 5.6 appropriations in the current fiscal biennium estimated by the 5.7 most recent state budget forecast, the Committee must adopt a 5.8 budget resolution that accounts for the net appropriations. 5.9 After the Committee adopts the budget resolution, it is 5.10 effective during the regular session that year, unless the 5.11 Committee adopts a different or amended resolution. 5.12 7.4 Within 14 days after the Senate or the Committee on 5.13 Finance adopts a budget resolution, the Committee must adopt, by 5.14 resolution, limits for each major appropriation bill identified 5.15 in this Rule. After the Committee adopts the resolution, the 5.16 limits in the resolution are effective during the regular 5.17 session in the year in which the resolution is adopted, unless 5.18 the Committee subsequently adopts different or amended limits 5.19 for the same fiscal biennium. If the Committee on Finance or 5.20 the Senate combines two or more major appropriation bills into 5.21 one bill, the limits in the Committee resolution pertaining to 5.22 those bills are also combined, and the sum of the combined 5.23 limits applies to the combined bill. 5.24 7.5 The major tax and appropriation bills are: 5.25 (1) the omnibus tax bill; 5.26 (2) the E-12 education appropriations bill; 5.27 (3) the higher education appropriation bill; 5.28 (4) the environment and agriculture appropriations bill; 5.29 (5) the health, human services and corrections 5.30 appropriations bill; 5.31 (6) the state government, economic development and the 5.32 judiciary appropriations bill; 5.33 (7) the transportation and public safety appropriations 5.34 bill; and 5.35 (8) the omnibus capital investment bill. 5.36 7.6 After the adoption of a resolution by the Senate or by 6.1 the Committee on Finance, the Committee on Finance and the 6.2 Committee on Taxes must reconcile each bill recommended by the 6.3 committee with the resolution or resolutions. When reporting a 6.4 bill, the committee must certify to the Senate that the 6.5 committee has reconciled the fiscal effect of the bill with the 6.6 resolution or resolutions and that the bill, as reported by the 6.7 committee, together with other bills reported and expected to be 6.8 reported by the committee, does not and will not exceed the 6.9 limits specified in either resolution. 6.10 7.7 After the adoption of a resolution by the Senate or the 6.11 Committee on Finance, an amendment to a bill is out of order if 6.12 it would cause any of the limits specified in either resolution 6.13 to be exceeded. Whether an amendment is out of order under this 6.14 Rule is a question to be decided in the Senate by the President 6.15 and in committee by the committee chair. In making the 6.16 determination, the presiding officer may consider: 6.17 (1) the limits in a resolution; 6.18 (2) the effect of existing laws on revenues and 6.19 appropriations; 6.20 (3) the effect of amendments previously adopted to the bill 6.21 under consideration; 6.22 (4) the effect of bills previously recommended by a 6.23 committee or bills previously passed in the legislative session 6.24 by the Senate or by the Legislature; 6.25 (5) whether appropriation increases or revenue decreases 6.26 that would result from the amendment are offset by decreases in 6.27 other appropriations or increases in other revenue specified by 6.28 the amendment; and 6.29 (6) other information reasonably related to appropriation 6.30 and revenue amounts. 6.31 8. CONFIRMATIONS  6.32 8.1 Every gubernatorial appointment requiring the advice 6.33 and consent of the Senate must be referred by the President to 6.34 the appropriate committee. If a question arises as to the 6.35 proper committee, the appointment must be referred without 6.36 debate to the Committee on Rules and Administration for a report 7.1 making the proper reference. 7.2 8.2 An appointment referred to committee and not reported 7.3 to the Senate within one year after it was referred is withdrawn 7.4 from committee and placed on the confirmation calendar for 7.5 consideration by the Senate before adjournment of the regular 7.6 session. 7.7 8.3 The final question on the appointment is, "Will the 7.8 Senate, having given its advice, now consent to this 7.9 appointment?" The question must not be put the same day the 7.10 appointment is received or on the day it is reported by 7.11 committee except by unanimous consent. 7.12 9. STANDING COMMITTEES  7.13 The standing committees of the Senate are as follows: 7.14 Agriculture, General Legislation and Veterans Affairs 7.15 Capital Investment 7.16 Commerce and Utilities 7.17 Crime Prevention and Public Safety 7.18 Education 7.19 Environment and Natural Resources 7.20 Finance 7.21 Health and Family Security 7.22 Jobs, Housing and Community Development 7.23 Judiciary 7.24 Rules and Administration 7.25 State and Local Government Operations 7.26 Taxes 7.27 10. APPOINTMENTS TO STANDING COMMITTEES  7.28 10.1 The majority and minority groups must each be 7.29 represented on all standing committees of the Senate 7.30 substantially in proportion to their numbers in the Senate. The 7.31 majority group shall assign the number of positions the minority 7.32 group will hold on each committee. The minority group must be 7.33 given adequate notice of its positions before the session begins. 7.34 10.2 Both the majority and minority groups shall appoint 7.35 their own members to fill the number of positions each group 7.36 will hold on each committee and budget division. The minority 8.1 group shall transmit notice of its assignments to the majority 8.2 group within ten calendar days after receipt of the notice of 8.3 positions available. The minority group may designate a ranking 8.4 member for each committee. Nothing prohibits a member of the 8.5 minority group from serving as chair or vice chair of a 8.6 committee, subcommittee, division, or commission. If the 8.7 minority group for any reason fails to make its appointments 8.8 pursuant to this rule, the majority group may make all the 8.9 committee and budget division assignments. 8.10 10.3 The majority and minority committee assignments are 8.11 subject to the uniform criteria governing committee assignments 8.12 applicable to both the majority and minority groups. The 8.13 uniform criteria must be promulgated by the majority group and 8.14 transmitted to the minority group together with notification of 8.15 committee and budget division positions available to the 8.16 minority. 8.17 10.4 The Senate resolution establishing representation on 8.18 all Senate standing committees must set forth committee 8.19 assignments as made by the majority and minority groups. 8.20 10.5 A member may not serve as the chair of the same 8.21 standing committee or the same division of a standing committee, 8.22 or a committee or division with substantially the same 8.23 jurisdiction, for more than three consecutive Senate terms. 8.24 This limit does not apply to the Committee on Rules and 8.25 Administration. This limit applies to time served as a chair in 8.26 the seventy-eighth legislature and thereafter. 8.27 10.6 After the organization of the Senate and after 8.28 consultation and advice from the minority leader, the Chair of 8.29 the Committee on Rules and Administration may add members to or 8.30 delete members from the standing committees. 8.31 11. APPOINTMENTS BY SUBCOMMITTEE ON COMMITTEES 8.32 [56, 57] 8.33 11.1  The Committee on Rules and Administration may 8.34 constitute a standing Subcommittee on Committees, the report of 8.35 which within its jurisdiction has the effect of a report of the 8.36 Committee on Rules and Administration. The subcommittee 9.1 consists of five members, one of whom must be a member of the 9.2 minority group. 9.3 11.2  Unless otherwise provided, the Subcommittee on 9.4 Committees shall appoint all members of commissions or other 9.5 bodies authorized to be appointed by the Senate and report the 9.6 appointments to the Senate. 9.7 12. COMMITTEE MEETINGS [21, 57, 58, 59, 60, 61, 9.8 77] 9.9 12.1  All meetings of the Senate, its committees, 9.10 committee divisions, and subcommittees are open to the public. 9.11 A meeting of a caucus of the members of any of those bodies from 9.12 the same political party need not be open to the public. A 9.13 caucus of the Hennepin county, Ramsey county, or St. Louis 9.14 county delegation is open to the public. For purposes of this 9.15 rule, a meeting occurs when a quorum is present and action is 9.16 taken regarding a matter within the jurisdiction of the body. 9.17 12.2  Any person may submit to the Chair of the 9.18 Committee on Rules and Administration a complaint that members 9.19 have violated the open meeting requirements of Minnesota 9.20 Statutes, section 3.055. A member of the Senate may submit the 9.21 complaint either orally or in writing; others must submit the 9.22 complaint in writing. Whether the complaint was written or 9.23 oral, the Chair of the Committee on Rules and Administration 9.24 shall immediately forward it in writing to the Subcommittee on 9.25 Ethical Conduct without disclosing the identity of the 9.26 complainant. The complaint must not be further disclosed 9.27 without the consent of the complainant, except to the members 9.28 against whom the complaint was made, unless the complaint was 9.29 made by a member of the Senate in writing under oath, in which 9.30 case the investigatory procedures of Rule 55  apply. 9.31 12.3  To the extent practical, a committee, 9.32 subcommittee, or division shall announce each meeting to the 9.33 public at least three calendar days before convening. The 9.34 notice must state the name of the committee, subcommittee, or 9.35 division, the bill or bills to be considered, and the place and 9.36 time of meeting. The notice must be posted on the Senate's Web 10.1 site and on all Senate bulletin boards in the Capitol and the 10.2 State Office Building. A notice must be sent to the House of 10.3 Representatives for posting as it deems necessary. If the 10.4 three-day notice requirement cannot be met, the committee, 10.5 subcommittee, or division shall give simultaneous notice to all 10.6 of the known proponents and opponents of the bill as soon as 10.7 practicable. 10.8 12.4  A Senate committee, subcommittee, or division 10.9 shall adjourn no later than 10:00 p.m. each day, unless 10.10 two-thirds of the members present vote to suspend this 10.11 requirement. 10.12 12.5  Committees, subcommittees, and divisions may not 10.13 meet while the Senate is in session without permission of the 10.14 Senate. The names of the members excused shall be printed in 10.15 the Journal. 10.16 12.6  A majority of its members constitutes a quorum of 10.17 a committee, subcommittee, or division. 10.18 12.7  Each standing committee of the Senate, including 10.19 a subcommittee or division of the committee, may at any time sit 10.20 and act, investigate and take testimony on any matter within its 10.21 jurisdiction, report hearings held by it, and make expenditures 10.22 as authorized by the Committee on Rules and Administration. 10.23 12.8  A standing committee, but not a subcommittee or 10.24 division, may require by subpoena or otherwise the attendance 10.25 and testimony of witnesses and the production of correspondence, 10.26 books, papers, and documents, in the manner provided by 10.27 Minnesota Statutes, section 3.153. 10.28 12.9  Upon the request of a member of a committee, 10.29 subcommittee, or division to which a bill has been referred, or 10.30 upon the request of the chief author of the bill, a record must 10.31 be made of the vote on the bill or any amendment in the 10.32 committee, subcommittee, or division. 10.33 12.10  Upon request of three members of the committee 10.34 before the vote is taken, the record of a roll call vote in a 10.35 standing committee must accompany the committee report and be 10.36 printed in the Journal. 11.1 12.11  A committee report may only be based on action 11.2 taken at a regular or special meeting of the committee. A 11.3 report in violation of this rule is out of order. 11.4 13. HOUR OF CONVENING  11.5 If the Senate adjourns without setting a time to reconvene, 11.6 the Senate shall convene on the next legislative day at 10:00 11.7 a.m. 11.8 14. PRESIDENT [3, 4, 55] 11.9 14.1  The President shall take the chair at the time to 11.10 which the Senate adjourned. The President shall immediately 11.11 call the members to order and, on the appearance of a quorum, 11.12 shall proceed with the regular order of business. 11.13 14.2  The President may call a member to preside. In 11.14 the absence of the President, the Chair of the Committee on 11.15 Rules and Administration, or the Chair's designee, shall preside 11.16 over the Senate. In the absence of the President and the Chair, 11.17 the Senate may select a member to perform the duties of the 11.18 President. Substitutions do not extend beyond adjournment. 11.19 14.3  The President shall preserve order and decorum, 11.20 may speak on points of order in preference to members, and shall 11.21 also decide all questions of order, subject to an appeal to the 11.22 Senate by a member. 11.23 14.4  An appeal is decided by a majority vote of those 11.24 present and voting. Upon an appeal from the decision of the 11.25 President, the question is, "Shall the decision of the President 11.26 be the judgment of the Senate?" 11.27 14.5  The President shall sign all acts, memorials, 11.28 addresses and resolutions. All writs, warrants, and subpoenas 11.29 issued by the Senate must be signed by the President and 11.30 attested by the Secretary. 11.31 14.6  Upon a finding by the Committee on Rules and 11.32 Administration that the President refuses or is unable to sign 11.33 any of the documents described in this rule, the Chair of the 11.34 Committee on Rules and Administration, or some other member 11.35 selected by the committee, shall assume the duties of the 11.36 President under this rule until the President is able to sign 12.1 the documents described or until the Senate elects a new 12.2 President, whichever occurs first. 12.3 15. ADMISSION TO SENATE CHAMBER  12.4 15.1 The Senate Chamber is reserved for Senate use. 12.5 15.2 A person may not be admitted to the Senate Chamber 12.6 except as provided in these rules. A member, an officer, the 12.7 constitutional officers, ex-Governors of the State of Minnesota, 12.8 members of the House, judges of the trial and appellate courts 12.9 and members of Congress may be admitted. 12.10 15.3 Past members of Congress or of the state Legislature 12.11 who are not interested in any claim or directly in a bill 12.12 pending before the Legislature may be personally admitted by a 12.13 member of the Senate. 12.14 15.4 An employee of either house may be admitted at the 12.15 request of a member or an officer of the Senate. 12.16 15.5 The head of a department of state government may be 12.17 admitted by the President. 12.18 15.6 A member of another state, provincial, or national 12.19 legislative body may be admitted to the floor by any member of 12.20 the Senate. A member of another legislative body who is 12.21 admitted to the floor may be introduced to the Senate by the 12.22 President. 12.23 15.7 When the Senate is not meeting, a person who is not a 12.24 member may be admitted to the floor at the request of a member 12.25 or an officer. 12.26 15.8 Public hearings may not be held in the Senate Chamber. 12.27 15.9 The Retiring Room of the Senate is reserved for the 12.28 exclusive use of the members of the Senate at all times. The 12.29 Sergeant at Arms shall strictly enforce this rule. 12.30 16. PRIVILEGE OF REPORTERS  12.31 16.1 The Secretary shall provide space for news reporters 12.32 on the Senate floor in limited numbers, and in the Senate 12.33 gallery. Because of limited space on the floor, permanent space 12.34 is limited to those news agencies that regularly cover the 12.35 legislature, namely: The Associated Press, St. Paul Pioneer 12.36 Press, St. Paul Legal Ledger, Star Tribune, Duluth News-Tribune, 13.1 The Forum, Rochester Post-Bulletin, St. Cloud Times, WCCO radio, 13.2 KSTP radio, and Minnesota Public Radio. The Secretary shall 13.3 provide an additional two spaces to other reporters if space is 13.4 available. One person from each named agency and one person 13.5 from the Senate Publications Office may be present at the press 13.6 table on the Senate floor at any time. Other news media 13.7 personnel may occupy seats provided in the Senate gallery. 13.8 16.2 The Secretary shall compile and distribute to the 13.9 public a directory of reporters accredited to report from the 13.10 Senate floor. The directory must include each reporter's 13.11 picture and news organization and a brief biography. 13.12 16.3 The Secretary must issue each accredited reporter an 13.13 identification badge showing the reporter's name and news 13.14 organization. The reporter must wear the badge when in the 13.15 Senate Chamber. 13.16 17. DECORUM [71, 72, 73, 74] 13.17 17.1  In case of a disturbance or disorderly conduct in 13.18 the lobbies or galleries, the President may order them cleared. 13.19 17.2  A member may not introduce a visitor or visitors 13.20 in the galleries from the floor or rostrum of the Senate. 13.21 17.3  Smoking is not permitted in the Senate Chamber or 13.22 galleries, the Retiring Room, hearing rooms, offices, or other 13.23 spaces under the control of the Senate. 13.24 17.4  During floor proceedings, picture taking by 13.25 persons other than accredited news or legislative photographers, 13.26 picture taking with floodlights or flash units, and visual or 13.27 audible disruptions are prohibited. At all times, 13.28 demonstrations and food or beverages are prohibited in the 13.29 Senate Chamber and in the galleries. 13.30 17.5  Television recording or broadcasting on the 13.31 Senate floor is under the direction of the Secretary. 13.32 18. ORDER OF BUSINESS  13.33 18.1 The order of business is as follows: 13.34 1. Petitions, letters, remonstrances. 13.35 2. Executive and official communications. 13.36 3. Messages from the House of Representatives. 14.1 4. First reading of House bills. 14.2 5. Reports of committees. 14.3 (a) From standing committees. 14.4 (b) From select committees. 14.5 6. Second reading of Senate bills. 14.6 7. Second reading of House bills. 14.7 8. Motions and Resolutions. 14.8 9. Calendar. 14.9 10. Consent Calendar. 14.10 11. General Orders. 14.11 12. Introduction and first reading of Senate bills. 14.12 13. Announcements of Senate interest. 14.13 18.2 Under the order of business of Motions and 14.14 Resolutions, the Senate may by a majority vote of the whole 14.15 Senate temporarily revert or proceed to any other order of 14.16 business. 14.17 19. PETITIONS AND OTHER COMMUNICATIONS  14.18 19.1 In presenting a petition, memorial, remonstrance or 14.19 other communication addressed to the Senate, a member shall only 14.20 state the general purpose of it. 14.21 19.2 Every petition, memorial, remonstrance, resolution, 14.22 bill and report of committee, must have an appropriate title, 14.23 and the name of the member presenting it written on it. 14.24 19.3 Every written communication distributed to members in 14.25 the Senate Chamber must have the name of the member or officer 14.26 distributing it displayed on it. 14.27 20. MESSAGES FROM THE HOUSE  14.28 A message from the House of Representatives that a Senate 14.29 bill has been amended, and the amendment, must be printed and 14.30 placed on the members' desks before a member may move to concur 14.31 in the House amendment. If the amendment has been printed in 14.32 the House Journal for a preceding day and is available to the 14.33 members, the Journal copy may serve as the printed copy. 14.34 21. OBJECTIONS TO COMMITTEE REFERRALS  14.35 A member may question the proper reference of a bill at the 14.36 time the bill is reported by a standing committee to which it 15.1 was previously referred. When a member questions the reference 15.2 of a bill, the bill must be referred without debate to the 15.3 Committee on Rules and Administration to report the proper 15.4 reference. Upon adoption of the report of the Committee on 15.5 Rules and Administration, the bill must be referred accordingly. 15.6 22. GENERAL ORDERS [11, 40] 15.7 22.1  The Secretary shall make a list of all bills, 15.8 resolutions, reports of committees, and other proceedings of the 15.9 Senate that are referred to the Committee of the Whole and 15.10 number them. The lists are called the "General Orders". 15.11 22.2  Items on General Orders must be taken up in the 15.12 order in which they are numbered unless otherwise ordered by a 15.13 majority of the committee. 15.14 22.3  General Orders, together with all bills required 15.15 to be included on it, must be electronically available or 15.16 printed at least one calendar day before being considered in 15.17 Committee of the Whole. 15.18 22.4  With the concurrence of the chief author of the 15.19 bill, a majority of the whole Senate may at any time take a bill 15.20 from the table and place it on General Orders. 15.21 23. COMMITTEE OF THE WHOLE [42, 43, 44] 15.22 23.1  All bills, memorials, orders, resolutions and 15.23 votes requiring the approval of the Governor must, after a 15.24 second reading, be considered in Committee of the Whole before 15.25 they are finally acted upon by the Senate, unless considered on 15.26 the Consent Calendar or as a Special Order. 15.27 23.2  The President may call a member to the Chair when 15.28 the Senate resolves itself into the Committee of the Whole. 15.29 23.3  The rules observed in the Senate govern, as far 15.30 as practicable, the proceedings of the Committee of the Whole, 15.31 and the Chair of the Committee of the Whole has the powers of 15.32 the President, as appropriate. However, a member may speak more 15.33 than twice on the same subject and a call for the previous 15.34 question may not be made. 15.35 23.4  Three members may request a roll call vote. The 15.36 vote must be recorded in the Journal along with the amendment. 16.1 23.5  The recommendations of the Committee of the Whole 16.2 must be reported to the Senate. The question is on the adoption 16.3 or rejection of the report, and no other question may be 16.4 admitted. The question may be divided to permit separate Senate 16.5 action on the report as to any bill. 16.6 23.6  On adoption of the report of the Committee of the 16.7 Whole, all bills recommended to pass must be placed on the 16.8 Calendar. 16.9 24. CALENDAR  16.10 24.1 The Secretary shall make a Calendar of all bills, 16.11 resolutions and other matters approved by the Committee of the 16.12 Whole for final action. The Secretary shall place them on the 16.13 Calendar in the order in which they have been acted upon in 16.14 Committee of the Whole. 16.15 24.2 The Calendar must be electronically available or 16.16 printed at least one calendar day before the matters on it are 16.17 considered. 16.18 25. CONSENT CALENDAR  16.19 25.1 If a committee determines that a bill it recommends to 16.20 pass is not likely to be opposed, the committee may recommend 16.21 that the bill be placed on the Consent Calendar. If the 16.22 committee report is adopted, the bill must be electronically 16.23 available or printed and placed on the Consent Calendar after 16.24 its second reading. On the question of adoption of the report, 16.25 the question of accepting the recommendation that the bill be 16.26 placed on the Consent Calendar may be divided from the question 16.27 of adopting the report in other respects. 16.28 25.2 A majority of the whole Senate, or the Chair of the 16.29 Committee on Rules and Administration, may order a bill on 16.30 General Orders placed on the Consent Calendar. 16.31 25.3 The Consent Calendar must be electronically available 16.32 or printed at least one calendar day before the matters on it 16.33 are considered. 16.34 25.4 If a member objects to consideration of a bill on the 16.35 Consent Calendar at any time during its consideration in the 16.36 Senate before the question on final passage is put, and that 17.1 objection is supported by at least two other members, the bill 17.2 is referred to the Committee of the Whole, and the Secretary 17.3 shall place it at the bottom of General Orders subject to Rule 17.4 22.2 , except that it need not lie over one calendar day 17.5 before consideration in the Committee of the Whole. 17.6 26. SPECIAL ORDERS  17.7 26.1 The Chair of the Committee on Rules and 17.8 Administration, or the Chair's designee, may designate a special 17.9 order for a bill that has been given its second reading. 17.10 26.2 A special order may provide that the bill be 17.11 considered immediately, at a time certain, or after specific 17.12 other business is completed. 17.13 26.3 During consideration of a special order, Rule 36.5 17.14  is suspended. 17.15 26.4 As nearly as applicable, debate on the bill and all 17.16 proceedings including amendments and substitutions must be 17.17 conducted as in the Committee of the Whole. 17.18 26.5 On any question, a member may request a roll call 17.19 vote, which must be entered in the Journal. 17.20 26.6 Unless it is otherwise disposed of, after 17.21 consideration a bill on Special Orders must immediately proceed 17.22 to its third reading and final passage. 17.23 26.7 A bill may not be made a special order if the chief 17.24 author has declined on three previous occasions to take the bill 17.25 up after it was designated a special order. 17.26 27. MOTIONS [12, 13, 14] 17.27 27.1  A motion or amendment must be written if a member 17.28 requests. It must identify the member or committee offering it. 17.29 27.2  When a motion is made, it must be stated by the 17.30 President. If it is in writing, it must be handed to the 17.31 Secretary and read to the members. 17.32 27.3  After a motion is stated by the President, or 17.33 read by the Secretary, it is in possession of the Senate, but 17.34 may be withdrawn by the author at any time before decision or 17.35 amendment. 17.36 28. PRECEDENCE OF MOTIONS  18.1 28.1 When a question is under debate no motion may be made, 18.2 except: 18.3 1. To adjourn. 18.4 2. To recess. 18.5 3. To reconsider. 18.6 4. To lay on the table. 18.7 5. For the previous question. 18.8 6. To refer. 18.9 7. To postpone to a day certain. 18.10 8. To amend. 18.11 9. To postpone indefinitely. 18.12 28.2 Motions numbered 1, 2, 4 and 5 above are not debatable. 18.13 28.3 These motions have precedence in the foregoing order; 18.14 but when a motion for the previous question has been made, or 18.15 the main question ordered, a motion to lay on the table is not 18.16 in order. 18.17 28.4 A motion to postpone to a day certain, to refer, to 18.18 postpone indefinitely, or to amend, having been decided, may not 18.19 again be put on the same day, nor at the same stage of the bill 18.20 or proposition. 18.21 29. MOTION TO ADJOURN  18.22 A motion to adjourn or a motion to adjourn to a time 18.23 certain is always in order. The latter motion is debatable 18.24 solely as to the time. When either motion is rejected, it may 18.25 not be renewed until further business has been transacted. 18.26 30. MOTION TO RECONSIDER  18.27 30.1 When a motion or question has been decided, a member 18.28 who voted with the prevailing side may move for reconsideration 18.29 on the same day on which the vote was taken or within the next 18.30 two calendar days or, if later, the first day the Senate meets 18.31 after the vote was taken. The motion takes precedence over all 18.32 other questions except a motion to adjourn or recess. When a 18.33 motion to adjourn is adopted before the disposition of the 18.34 motion for reconsideration, a motion for reconsideration must 18.35 lie over until the next succeeding day the Senate meets except 18.36 as provided in this rule. 19.1 30.2 When notice of intent to move reconsideration of the 19.2 final action of the Senate on a question is given by a member, 19.3 the Secretary shall retain the subject of the notice until after 19.4 the expiration of the time during which the motion can be made. 19.5 30.3 A notice of intent to move for reconsideration is not 19.6 in order after the Tuesday before the third Saturday in May, but 19.7 a motion to reconsider may be made. 19.8 30.4 A motion for reconsideration having been once voted on 19.9 may not be made again nor reconsidered. 19.10 31. MOTION FOR THE PREVIOUS QUESTION  19.11 31.1 Unless a motion for the previous question is made 19.12 specifically applicable to a subsidiary motion, it must be in 19.13 this form: "Shall the main question now be put?" If the motion 19.14 for the previous question is supported by a majority of the 19.15 members present, its effect is to put an end to all debate and 19.16 bring the Senate to a direct vote upon all pending amendments in 19.17 their order and then upon the main question. 19.18 31.2 On a motion for the previous question, a call of the 19.19 Senate is in order before the President submits the question to 19.20 the Senate. 19.21 31.3 On a motion for the previous question there is no 19.22 debate. All incidental questions of order, arising after a 19.23 motion is made for the previous question, and pending the 19.24 motion, must be decided, whether on appeal or otherwise, without 19.25 debate. 19.26 32. MOTION TO REFER  19.27 A bill or resolution may be referred to committee at any 19.28 time before its passage. If an amendment is reported on the 19.29 referral to any committee other than the Committee of the Whole, 19.30 it must again be read the second time, considered in Committee 19.31 of the Whole, read the third time and placed on final passage. 19.32 If the referral is to the Committee of the Whole it must be 19.33 placed at the head of General Orders, except when the referral 19.34 is from the Consent Calendar under Rule 25.4 . 19.35 33. MOTION TO AMEND BILL OR RESOLUTION [38, 39, 19.36 45] 20.1 33.1 A motion to amend must be written if a member 20.2 requests. It must identify the member offering it. 20.3 33.2  In drawing an amendment to a bill or resolution, 20.4 reference must be made, first to the number of the bill, then to 20.5 the page, and then to the line or lines where language is to be 20.6 stricken or inserted. 20.7 33.3  In filling blanks, the largest sum, the longest 20.8 time and the greatest distance must be first taken. 20.9 33.4  The title to a bill may be amended by the 20.10 Secretary at any time the bill is amended by the Senate. 20.11 33.5  An amendment is not in order to a bill on the 20.12 Calendar or after third reading without the unanimous consent of 20.13 the Senate unless it fills a blank, amends the title, is 20.14 proposed to the chief author of the bill by the Revisor of 20.15 Statutes to correct technical defects found by the Revisor while 20.16 engrossing earlier amendments to the bill, or is proposed to a 20.17 bill on the Consent Calendar before the bill is given its third 20.18 reading. 20.19 34. MOTION TO SUSPEND RULES  20.20 34.1 A rule may be suspended by a vote of at least 20.21 two-thirds of the whole Senate. 20.22 34.2 A motion to suspend the rules for the purpose of 20.23 advancing a bill may be made only under the order of business, 20.24 "Motions and Resolutions". 20.25 35. GERMANENESS  20.26 35.1 An amendment proposed to the Senate or to the 20.27 Committee of the Whole that is not germane is out of order. 20.28 35.2 A non-germane amendment includes one that relates to a 20.29 substantially different subject, or is intended to accomplish a 20.30 substantially different purpose, than that of the original bill 20.31 to which it is proposed. 20.32 35.3 An amendment to insert a constitutional amendment is 20.33 not germane to a bill that does not already include a 20.34 constitutional amendment. 20.35 35.4 Whether an amendment is germane is to be decided by 20.36 the President, who may put the question to the body if the 21.1 President chooses. 21.2 35.5 A motion to remove an amendment placed on a House bill 21.3 under Rule 45.1  is out of order if removal of the amendment 21.4 would make a portion of the House bill not germane to the Senate 21.5 companion for which it was substituted. 21.6 36. DEBATE [6, 18, 19, 20] 21.7 36.1  When a member is about to speak to the Senate, 21.8 the member shall rise and respectfully address "Mr. (or Madam) 21.9 President." The member may not proceed to speak further until 21.10 recognized by the President. 21.11 36.2  The member shall speak only to the question under 21.12 debate and avoid personality. 21.13 36.3  The member may inform the Senate of the 21.14 Governor's position on a bill and on its status in the House of 21.15 Representatives. 21.16 36.4  In discussing a resolution, each member is 21.17 limited to ten minutes. 21.18 36.5  A member may not speak more than twice on the 21.19 same question on the same day without permission of the Senate. 21.20 36.6  When a member is speaking, no one may stand 21.21 between the member speaking and the President. 21.22 36.7  A member may not speak without using a microphone. 21.23 36.8 All remarks during debate shall be addressed to the 21.24 President; however, a member may turn toward other members when 21.25 speaking, rather than facing the President. 21.26 36.9  When the President puts a question, or addresses 21.27 the Senate, no one may walk out of or cross the Chamber. 21.28 36.10  When a member is called to order, the member 21.29 shall be silent until it is determined whether or not the member 21.30 is in order. If a member is called to order for words spoken in 21.31 debate, the words excepted to must be taken down in writing by 21.32 the Secretary immediately. 21.33 37. ABSENCE OF MEMBERS  21.34 A member or officer of the Senate may not be absent from a 21.35 session of the Senate unless excused by the Senate. The name of 21.36 a member excused must be printed in the Journal. 22.1 38. CALL OF THE SENATE  22.2 38.1 A member may impose a call of the Senate requiring the 22.3 attendance of all members before any further proceedings occur 22.4 except a motion to adjourn. 22.5 38.2 Upon the imposition of a call, a member may request a 22.6 record of those present and the Sergeant at Arms shall bring in 22.7 the absent members. 22.8 38.3 When the Senate has been placed under call, a member 22.9 may demand that the doors be closed and that no member be 22.10 permitted to leave the Chamber until the matter or question, if 22.11 any, under consideration at the time of the call is disposed of, 22.12 or until the call is lifted by a majority of the whole Senate, 22.13 or until the Senate adjourns. 22.14 38.4 A majority of the whole Senate may excuse members not 22.15 answering the call. 22.16 38.5 A call may not be imposed after voting has commenced. 22.17 39. DIVISION OF QUESTION  22.18 39.1 A member may call for a division of the question when 22.19 the division is possible. A motion to strike and insert is 22.20 indivisible. 22.21 39.2 The defeat of a motion to strike does not preclude an 22.22 amendment nor a motion to strike and insert. 22.23 40. VOTING [6, 24, 25, 26, 27] 22.24 40.1  The President shall distinctly state the question 22.25 before taking the vote. The President shall declare the result 22.26 of the vote. If a member questions the result of a vote, the 22.27 President shall order a division. 22.28 40.2  A member may vote on a question or be counted on 22.29 a division only at the member's own seat in the Senate Chamber. 22.30 40.3  At any time before the start of voting on a 22.31 question, a member may request a roll call vote, which must be 22.32 entered in the Journal. 22.33 40.4  Unless otherwise ordered, a roll call vote, 22.34 except upon elections, may be taken by means of the electrical 22.35 voting system under the control of the President. 22.36 40.5  A roll call vote may not be interrupted except to 23.1 close the roll as provided in Rule 41.3 . 23.2 40.6  A member or other person may not proceed to or 23.3 remain by the Secretary's desk while a roll call or division is 23.4 being taken. 23.5 41. MEMBERS TO VOTE UNLESS EXCUSED  23.6 41.1 Every member who is in the Senate Chamber during a 23.7 roll call shall vote upon the request of another member unless 23.8 excused by the Senate. 23.9 41.2 A motion by a member to be excused from voting must be 23.10 made before the question is put. A member wishing to be excused 23.11 from voting may make a brief statement of the reason for making 23.12 the request. The question on the motion to excuse must be taken 23.13 without further debate. 23.14 41.3 When members have had an opportunity to vote and fail 23.15 to do so, a majority of the whole Senate may, by motion, direct 23.16 the President to close the roll. 23.17 41.4 The vote on a motion to close the roll must be taken 23.18 without debate. No member is required to vote on the motion. 23.19 42. FINAL PASSAGE  23.20 The final question on a bill or other matter requiring 23.21 action by both Houses after its first and second reading, and 23.22 after the consideration in Committee of the Whole, is on its 23.23 final passage. 23.24 43. TRANSMITTING BILLS TO THE HOUSE  23.25 43.1 Except when a motion to reconsider has been made as 23.26 provided in Rule 30 , immediately after the passage of a 23.27 bill or other matter in which the concurrence of the House of 23.28 Representatives is requested, the Secretary shall transmit it to 23.29 the House. 23.30 43.2 On the concurrence of a bill or other matter of the 23.31 House by the Senate, or on the concurrence or disagreement in a 23.32 vote of the House, the Secretary shall notify the House. 23.33 44. ENGROSSING AND ENROLLING OF BILLS  23.34 44.1 The Secretary and the Engrossing Secretary shall 23.35 ensure that every bill, memorial, or resolution originating in 23.36 the Senate is carefully engrossed before it is transmitted to 24.1 the House of Representatives for concurrence. 24.2 All engrossing and enrolling of bills shall be done at the 24.3 direction and under authority of the Senate. 24.4 44.2 The Secretary shall ensure that every bill, memorial, 24.5 or resolution originating in the Senate is carefully enrolled by 24.6 the Revisor of Statutes before it is presented to the Governor 24.7 or filed with the Secretary of State. 24.8 45. COMPARISON AND SUBSTITUTION OF BILLS  24.9 45.1 A House bill, after its first reading, must be 24.10 referred as follows, unless there is a motion by the Chair of 24.11 the Committee on Rules and Administration or a designee of the 24.12 Chair or objection under Rule 4.9: 24.13 (a) If there is no Senate companion bill, the House bill 24.14 must be referred to the appropriate standing committee. 24.15 (b) If there is a Senate companion bill, the House bill 24.16 must be referred to the standing committee possessing the Senate 24.17 companion. 24.18 (c) If the Senate companion bill has been reported to the 24.19 Senate, the House bill must be referred to the Committee on 24.20 Rules and Administration, which shall report whether the House 24.21 bill is identical to the Senate companion bill. If the bills 24.22 are identical, the report must recommend that the House bill be 24.23 given its second reading and substituted for the Senate 24.24 companion bill and the Senate companion bill be indefinitely 24.25 postponed. If the House bill is not identical to the Senate 24.26 companion bill, the report of the committee must recommend an 24.27 amendment to the House bill that when adopted will render the 24.28 House bill identical to the Senate bill. Upon adoption of a 24.29 committee report containing the proposed amendment, the House 24.30 bill as amended must be given its second reading and substituted 24.31 for the Senate companion bill and the Senate companion bill must 24.32 be indefinitely postponed. 24.33 45.2 The Secretary shall prepare and submit reports under 24.34 this rule on behalf of the Committee on Rules and Administration. 24.35 45.3 A House bill placed on the Calendar by substitution 24.36 must not be given its third reading on the same day as the 25.1 substitution. 25.2 46. CONFERENCE COMMITTEES  25.3 The Subcommittee on Committees shall appoint all conference 25.4 committees of the Senate and report the appointments to the 25.5 Senate. In the appointment of members of conference committees 25.6 between the two houses, the Subcommittee on Committees shall 25.7 appoint those who are in accord with the position of the 25.8 Senate. Whenever practical, the subcommittee shall give 25.9 preference to authors of bills in dispute and to members of 25.10 standing committees in which the bills were considered. 25.11 47. DISPOSITION OF BILLS ON ADJOURNMENT  25.12 Adjournment of the regular session in an odd-numbered year 25.13 to a date certain in the following year is equivalent to daily 25.14 adjournment, except that a bill on the Calendar, Consent 25.15 Calendar, or General Orders must be returned to the standing 25.16 committee other than the Committee on Rules and Administration 25.17 from which it was last reported to the Senate, unless otherwise 25.18 provided for by motion before adjournment. Bills returned to 25.19 committee under this rule must, upon request of the chief 25.20 author, be given priority for consideration by the committee in 25.21 the even-numbered year ahead of all other bills in the order in 25.22 which they appeared on the Calendar, Consent Calendar, or 25.23 General Orders. 25.24 48. PRINTING AND DISTRIBUTION OF BILLS  25.25 48.1 Unless otherwise ordered by the Senate, all Senate 25.26 bills that have been reported upon favorably or without 25.27 recommendation by a committee must be electronically available 25.28 or printed before consideration by the Senate or the Committee 25.29 of the Whole. 25.30 48.2 A House bill amended by the Senate must be 25.31 unofficially engrossed and electronically available or printed 25.32 when placed on General Orders. 25.33 48.3 A bill may be electronically available or printed by 25.34 order of the Secretary when amended after second reading. 25.35 48.4 A bill must be electronically available or printed 25.36 when ordered by the Senate. 26.1 48.5 Action by the Senate on a bill that has not been 26.2 printed is a waiver of the printing requirement. 26.3 48.6 To the extent practical, the Secretary shall provide a 26.4 copy of any bill to the public and may charge a reasonable fee. 26.5 49. JOURNAL AND INDEX [65, 66] 26.6 49.1  The Secretary shall keep a correct Journal of the 26.7 proceedings of the Senate and shall perform other duties 26.8 assigned to the Secretary. 26.9 49.2  The Secretary shall not permit Journal records, 26.10 accounts or papers to be taken out of the Secretary's custody, 26.11 other than in the regular mode of business. If a document in 26.12 the Secretary's charge is missing, the Secretary shall report 26.13 the fact to the President, so that inquiry may be made. 26.14 49.3  The Secretary shall supervise the recording of 26.15 proceedings in the Journal, the engrossing, transcribing and 26.16 copying of bills and resolutions, and generally perform the 26.17 duties of Secretary, under direction of the Committee on Rules 26.18 and Administration. 26.19 49.4  The Journal of each day's proceedings is open for 26.20 correction at any time during the session of the next day the 26.21 Senate meets. Unless corrected on that day, the Journal stands 26.22 approved. 26.23 49.5  The Secretary shall keep a record of all Senate 26.24 and House bills showing the status of each bill pending, until 26.25 its final passage. 26.26 50. ELECTRONIC RECORDINGS  26.27 50.1 The Secretary shall cause to be recorded on electronic 26.28 media the proceedings of the Senate, the Committee of the Whole, 26.29 and each standing committee, subcommittee, and division. Each 26.30 electronic record must be clearly labeled to show the name of 26.31 the body whose proceedings are recorded and the dates the 26.32 proceedings occurred. Each electronic record of the proceedings 26.33 of the Senate and the Committee of the Whole must be accompanied 26.34 by a log showing the number of each bill considered and the 26.35 places on the record where consideration of the bill occurred. 26.36 50.2 Within two working days after each Senate session, the 27.1 Secretary shall make a copy of the electronic record and 27.2 corresponding log of proceedings of the Senate and the Committee 27.3 of the Whole available to the Legislative Reference Library. 27.4 50.3 Within one week after each meeting of a standing 27.5 committee, subcommittee, or division, the Secretary shall make 27.6 the electronic record of the meeting available to the 27.7 Legislative Reference Library, together with an agenda showing 27.8 bills considered and any action taken on them. 27.9 50.4 Upon completion and approval of the minutes of the 27.10 meeting, the Secretary shall promptly deliver a copy of the 27.11 minutes to the Legislative Reference Library. 27.12 50.5 The Secretary shall keep a record of each session of 27.13 the Senate and the Committee of the Whole, each meeting of a 27.14 Senate standing committee, subcommittee, or division and the 27.15 date on which the electronic record of the session or meeting 27.16 was made available to the Legislative Reference Library. The 27.17 Library shall keep a similar record of all electronic records to 27.18 which it has been given access. 27.19 50.6 The Library shall provide committee staff with 27.20 reasonable access to Senate electronic records and shall provide 27.21 the public with convenient facilities to listen to them. 27.22 50.7 The Secretary shall make copies of Senate electronic 27.23 records available to the public for a fee determined by the 27.24 Secretary to be adequate to cover the cost of preparing the 27.25 copies. A copy must be provided free to a member of the Senate 27.26 upon request for use in legislative business. 27.27 50.8 The Secretary shall keep the original electronic 27.28 record and log of each session of the Senate and the Committee 27.29 of the Whole until the end of the period for which the members 27.30 of the existing House of Representatives have been elected, at 27.31 which time the electronic record may be preserved or disposed of 27.32 as the Secretary sees fit. The Legislative Reference Library 27.33 shall keep electronic records, logs, and minutes forwarded to it 27.34 until two years after the end of the period for which the 27.35 members of the existing Senate have been elected, at which time 27.36 they may be preserved or disposed of as the Library sees fit. 28.1 50.9 The Senate intends that testimony and discussion 28.2 preserved under this rule not be admissible in any court or 28.3 administrative proceeding on an issue of legislative intent. 28.4 51. OTHER DUTIES OF SECRETARY [28, 67, 68] 28.5 51.1  The Secretary shall not issue a certificate 28.6 authorizing the payment of money by virtue of a motion or 28.7 resolution, unless the motion or resolution is voted for by a 28.8 majority of the whole Senate on a roll call vote. 28.9 51.2  The Secretary and the Engrossing Secretary shall 28.10 correct all mistakes in numbering the sections and reference to 28.11 them, whether the errors occur in the original bill or are 28.12 caused by amendments to it. 28.13 51.3  The Secretary is the agent of the Senate for the 28.14 purchase of supplies and services. The Secretary's records on 28.15 purchase of supplies and services are open for inspection. 28.16 51.4  The Secretary shall adopt administrative controls 28.17 to ensure that each member is accountable for the member's own 28.18 long distance telephone calls and that Senate telephones are 28.19 used only for Senate business. 28.20 51.5  By the 15th day of April, July, October, and 28.21 January of each year, the Secretary shall submit a detailed 28.22 report of Senate expenditures during the previous quarter to the 28.23 Committee on Rules and Administration. 28.24 51.6 The Secretary's public records may be inspected during 28.25 normal business hours. 28.26 52. SERGEANT AT ARMS  28.27 The Sergeant at Arms shall execute all orders of the 28.28 President and perform all assigned duties connected with the 28.29 police and good order of the Senate Chamber; exercise 28.30 supervision over the entry and exit of all persons to and from 28.31 the Chamber; see that messages are promptly delivered; see that 28.32 the hall is properly ventilated and the temperature is properly 28.33 regulated, and that the Chamber is open for the use of members 28.34 of the Senate at least one-half hour before the start of a 28.35 session; and perform all other services pertaining to the office 28.36 of Sergeant. 29.1 53. BUDGET AND EXPENDITURES  29.2 53.1 The Committee on Rules and Administration shall adopt 29.3 an operating budget for the Senate. 29.4 53.2 All propositions for the appointment and payment of 29.5 employees of the Senate or for expenditures of the Legislature, 29.6 other than those provided by law, must be referred without 29.7 debate to the Committee on Rules and Administration. 29.8 54. EMPLOYEES [62, 64, 65] 29.9 54.1  The Committee on Rules and Administration shall 29.10 establish positions, set compensation, appoint employees, and 29.11 authorize expense reimbursement for employees as it deems 29.12 necessary to carry out the work of the Senate. At the request 29.13 of any committee member, an action of the committee must be 29.14 submitted as a Senate resolution for adoption by the Senate. 29.15 54.2  The Secretary shall keep a roster of all 29.16 employees of the Senate, including positions and compensation, 29.17 which must be open for inspection by the public. 29.18 54.3  The Secretary shall post, in a public place in 29.19 the Capitol, a notice of every vacant position on the permanent 29.20 staff of the Senate. The notice must remain posted for at least 29.21 two weeks, and no vacancy may be filled until the period of 29.22 posting has elapsed. 29.23 54.4  Except as otherwise provided in these rules, the 29.24 Committee on Rules and Administration has full and exclusive 29.25 authority over, and charge of all employees of the Senate both 29.26 elected and appointed. The committee has the sole and exclusive 29.27 power and authority to assign them to duties other than for 29.28 which they were elected or appointed as the committee may 29.29 provide. 29.30 54.5  The committee may make employment rules and 29.31 regulations. In case of violation of an order of the committee 29.32 by an employee, or in case of a violation of a rule or 29.33 regulation made by the committee, or in case of misconduct or 29.34 omission by an employee, the Committee on Rules and 29.35 Administration may hear complaints and discharge the employee or 29.36 impose discipline, a fine, or other punishment upon the employee. 30.1 54.6  The Secretary shall supervise the employees under 30.2 the direction of the Committee on Rules and Administration. 30.3 55. SUBCOMMITTEE ON ETHICAL CONDUCT  30.4 55.1  The Subcommittee on Committees shall appoint a 30.5 Subcommittee on Ethical Conduct of the Committee on Rules and 30.6 Administration consisting of four members, two from the majority 30.7 group and two from the minority group. 30.8 55.2  The subcommittee shall serve in an advisory 30.9 capacity to a member or employee upon written request and shall 30.10 issue recommendations to the member or employee. A member may 30.11 request the subcommittee to provide its advice on a potential 30.12 conflict of interest to the member in private. If so requested, 30.13 the subcommittee shall conduct its proceedings on the advisory 30.14 opinion in private. The request, proceedings on the request, 30.15 and any advice given by the subcommittee in response to the 30.16 request must remain private. The member may not use an advisory 30.17 opinion from the subcommittee as a defense to a complaint under 30.18 this rule unless the opinion has been adopted by the 30.19 subcommittee at a public meeting. 30.20 55.3  The subcommittee shall investigate a complaint by 30.21 a member of the Senate in writing under oath received during a 30.22 legislative session regarding improper conduct by a member or 30.23 employee of the Senate. The subcommittee has the powers of a 30.24 standing committee to issue subpoenas under Minnesota Statutes, 30.25 section 3.153. 30.26 55.4  Within 30 days after receiving a complaint, the 30.27 subcommittee must meet and either make a finding of no probable 30.28 cause, vote to defer action until a certain time, or proceed 30.29 with its investigation. 30.30 55.5  In order to determine whether there is probable 30.31 cause to believe that improper conduct has occurred, the 30.32 subcommittee may, by a vote of three of its members, conduct a 30.33 preliminary inquiry in executive session to which the open 30.34 meeting requirements of Rules 12.1 to 12.3  do not apply. 30.35 The executive session may be ordered by a vote of three of its 30.36 members whenever the subcommittee determines that matters 31.1 relating to probable cause are likely to be discussed. The 31.2 executive session must be limited to matters relating to 31.3 probable cause. Upon a finding of probable cause, further 31.4 proceedings on the complaint are open to the public. 31.5 55.6  The subcommittee may appoint special counsel to 31.6 provide expert advice on how to conduct its proceedings. The 31.7 subcommittee may appoint a suitable person to conduct the 31.8 investigation and report findings of fact and recommendations 31.9 for action to the subcommittee. 31.10 55.7  If, after investigation, the subcommittee finds 31.11 the complaint substantiated by the evidence, it shall recommend 31.12 to the Committee on Rules and Administration appropriate 31.13 disciplinary action. 31.14 55.8  To minimize disruption of its public proceedings, 31.15 the subcommittee may require that television coverage be pooled 31.16 or be provided by Senate media services. 31.17 55.9  If criminal proceedings relating to the same 31.18 conduct have begun, the subcommittee may defer its proceedings 31.19 until the criminal proceedings have been completed. 31.20 55.10 The Senate intends that proceedings of the 31.21 Subcommittee on Ethical Conduct not be admissible in any 31.22 criminal proceeding. 31.23 56. STANDARDS OF ETHICAL CONDUCT  31.24 56.1  Members shall adhere to the highest standard of 31.25 ethical conduct as embodied in the Minnesota Constitution, state 31.26 law, and these rules. 31.27 56.2  A member shall not publish or distribute written 31.28 material if the member knows or has reason to know that the 31.29 material includes any statement that is false or clearly 31.30 misleading, concerning a public policy issue or concerning the 31.31 member's or another member's voting record or position on a 31.32 public policy issue. 31.33 56.3  Improper conduct includes conduct that violates a 31.34 rule or administrative policy of the Senate, that violates 31.35 accepted norms of Senate behavior, that betrays the public 31.36 trust, or that tends to bring the Senate into dishonor or 32.1 disrepute. 32.2 57. CONFLICTS OF INTEREST 32.3 A member who in the discharge of senatorial duties would be 32.4 required to take an action or make a decision that would 32.5 substantially affect the member's financial interests or those 32.6 of an associated business, unless the effect on the member is no 32.7 greater than on others in the member's business classification, 32.8 profession, or occupation, shall disclose the potential conflict 32.9 of interest by following the procedure set forth in Minnesota 32.10 Statutes, section 10A.07. 32.11 58. LOBBYISTS  32.12 58.1  A lobbyist shall not appear before a Senate 32.13 committee pursuant to the lobbyist's employment unless the 32.14 lobbyist is in compliance with the law requiring lobbyist 32.15 registration, Minnesota Statutes, sections 10A.03 to 10A.06. A 32.16 lobbyist, when appearing before a committee, shall disclose to 32.17 the committee on whose behalf the lobbyist speaks and the 32.18 purpose of the lobbyist's appearance. A lobbyist shall not 32.19 knowingly furnish false or misleading information or make a 32.20 false or misleading statement that is relevant and material to a 32.21 matter before the Senate or any of its committees when the 32.22 lobbyist knows or should know it will influence the judgment or 32.23 action of the Senate or any of its committees, subcommittees, or 32.24 divisions. 32.25 58.2  The Subcommittee on Ethical Conduct shall 32.26 investigate a complaint by a member of the Senate in writing 32.27 under oath received during a legislative session that a lobbyist 32.28 has violated Rule 58.1. The investigatory procedures of Rule 55 32.29  apply, except as provided in this rule. The complaint and 32.30 proceedings on the complaint are private until the subcommittee 32.31 has found probable cause to believe that a violation of Rule 32.32 58.1 has occurred, unless they are made public by the lobbyist 32.33 whose conduct is the subject of the complaint or by the vote of 32.34 at least three members of the subcommittee. 32.35 59. AMENDMENTS TO RULES  32.36 Every proposition to amend a rule of the Senate must be 33.1 referred to the Committee on Rules and Administration. The 33.2 proposition may not be acted upon until the report of the 33.3 committee is received by the Senate.