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Minnesota Senate Offices

Secretary of the Senate, Senate Desk

The Secretary of the Senate, Engrossing Office, works jointly with the Secretary of the Senate, Senate Desk, preparing requested legislative documents for distribution during Senate floor sessions. Completed work is recorded in the Journal of the Senate, produced by the Secretary of the Senate, Journal Production Office.

Senate Confirmation of Executive Appointments   The Senate is authorized to give its advice and consent on executive appointments under Minnesota Statutes, section 15.066.
 
Senate Floor Amendments   These are made available to public upon presentment on the Senate floor.
 

The Secretary of the Senate, Engrossing Office, provides internal legislative production services to Senate members and employees and functions under the jurisdiction of the Committee on Rules and Administration, under the direction of the Secretary of the Senate. The Engrossing Office works jointly with the Senate Desk and prepares and processes Committee Reports, Governor's Appointments, and Floor Amendments.   

The Engrossing Office performs the following duties:

  • Processing Committee Reports. The Engrossing Secretary checks the committee report for correct drafting of amendments, proper wording, clarity, engrossability, internal references, title amendments, statutory references, grammar, punctuation and other details. All committee reports are then put into an electronic format. The final copy of the report and the original bill are sent to the Secretary of the Senate, Senate Desk. The Engrossing Secretary keeps a record of all committee reports by committee and file number, date received and date transmitted to the Desk.
  • Processing, providing drafting assistance of, and distributing floor amendments. Floor amendments are generally prepared ahead of time whenever possible to permit proper review by the Engrossing Secretary or a Senate Counsel, Research and Fiscal Analysis attorney before session. All floor amendments are converted to a computerized format for use in the Senate Journal.
  • Processing and recording Governor's appointments. These are appointments made by the Governor to state agencies that require confirmation by the Senate which are referred to the appropriate committees. The Engrossing Secretary processes governor's appointments for Senate approval and fields any questions. View a current list of Senate Confirmation of Executive Appointments.

 

Date timeline Description
   
July 1 State fiscal year begins each year, and in odd-numbered years, state fiscal biennium begins.
July through December Groundwork is laid for upcoming legislative session. Ongoing budget activity, budget-related events, trends, and issues are analyzed for their fiscal policy implications. Budget divisions, committees, and legislative commissions hold special meetings to examine pending issues.
End of November Department of Finance issues November Forecast of state revenues and expenditures.
Beginning of January Legislature convenes, begins official budget hearings and committee hearings to discuss pertinent issues and bills. Staff drafts bills and amendments upon request of Senators.
Fourth Tuesday in January in odd-numbered years, or third Tuesday in February, if a new governor has just been elected Governor issues detailed budget for following biennium.
Mid February Governor issues detailed budget and policy bills for the next biennium.
End of February Department of Finance issues February Forecast of state revenues and expenditures.
March to June Legislature finishes committee and budget hearings, bills are debated and voted on in floor sessions, and conference committees meet to finalize bills. Governor signs or vetoes legislation.
Monday following third Saturday in May Constitution mandates end of regular session.

 


Secretary of the Senate
Staff List red diamond image Organized by Name
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Staff Member red diamond image Title Room and Building red diamond image Phone
 
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Timothy Greenfield
Assistant Engrossing Secretary
207 Capitol
(651) 296-4868
 
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Melissa Mapes
Engrossing Secretary
207 Capitol
(651) 296-4149
 

Minnesota Senate red diamond image Minnesota Senate Bldg. red diamond image 95 University Avenue W. red diamond image St. Paul, MN 55155